Customer and vendor report questions, answered

The aging always shows what is open today and how late it is today.

Approved invoices that are unpaid or partly paid. Drafts and recurring templates are left out.

The list shows customers with open invoices today. A customer who owes nothing isn't listed.

Yes — the same customer (or all customers) and the same view, Summary or Detail.

Approved bills that are unpaid or partly paid. Drafts and recurring templates are left out, and so are vendor advances.

From the bill's due date to today; without a due date, from the bill's date. Due today or later is Current.

The list shows vendors with open bills today. A vendor you owe nothing isn't listed.

No. An open bill is open whichever method you use.

A list of your expense for a period, broken down by category, sub category and account, with the total for each.

From the expense category and sub category chosen when the bill or expense was recorded.

Expenses on vendor bills and expense transactions, expenses posted directly to expense accounts, and cost of goods for inventory products sold.

Several categories or sub categories are mapped to that account. Each combination is shown on its own row.

It's a credit: you owe the customer — for example an overpayment, an advance or a credit note larger than what was open. Apply it to an invoice or refund it.

Every transaction on the customer's Accounts Receivable account in the dates — invoices, payments, credit notes, refunds, journal entries with the customer and opening balances — and on the customer's credit account. Cash sales never touch Accounts Receivable, so they don't show.

What the customer owed at the start of the first day: every transaction before the start date added up.

All customers lists those with a balance on the first day or a transaction in the dates. Pick the customer in the list to see a statement with zero balances.

A list of the credit balances you hold with each vendor and customer, available to apply against future bills or invoices.

The vendor owes you money or credit — for example from an advance you paid or an overpayment on a bill.

You owe the customer money or credit — for example from an advance they paid or an overpayment on an invoice.

There is no unused credit for that customer or vendor.